Write less. Engineer more.
QuoteNext turns the emails, photos, PDFs and bid sheet for a job into a finished proposal in your own template. It is not a chatbot. It is an engineered process, built on the latest AI, that gets you from RFQ to quote faster than ever.
Two minutes, start to finish.
The launch film follows one job from a messy inbox to a frozen revision.
A fourteen-page proposal, for a job that arrived as four email bullets.
Go from RFQ to quote faster than you ever have. QuoteNext uses AI thoughtfully, to free you up for what matters: getting the engineering details right, and making the whole thing make sense for your business and your customer.
Everything in between, QuoteNext helps with.
- dunk tank is killing us, want pressure decay
- two stations, running two shifts
- see photos, same valve bodies as last time
- need a number by friday
One pass from a messy inbox to a proposal you would sign.
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1
Drop in what you have.
Emails, PDFs, Word files, photos, STL models, Excel workbooks, or a note typed into the box. Nothing leaves your computer until you press Draft. When it does, it goes out with zero data retention: your customer's drawings and emails are not stored by the model provider and are never used for training.
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2
Draft the whole proposal in one go.
QuoteNext works through every section of your template while you watch its progress. Summary, pricing, terms, milestones, deliverables and your boilerplate, in your order, with your numbering.
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3
Tailor the draft.
Answer the few questions it could not settle on its own. They are about what matters, asked once, and they respect your time and your expertise. Edit any sentence in place, or tell it what to change in plain words and undo it if you change your mind.
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4
Price it in Excel, then export.
Export the bid sheet skeleton with every line item the proposal expects, price it in your own workbook, and drop it back. QuoteNext checks the numbers and the milestone schedule, then writes Word and PDF and freezes the revision.
No invented prices, quantities, specs, or dates. Ever.
You can draft a quote in a chatbot today. Then you are contending with inconsistent writing, inconsistent styling and inconsistent branding, on top of the risk that it made something up.
QuoteNext runs the same process every time: from grounded sources, to your engineering, to your pricing, to a refined quote you have given clear input on all the way through. Every sentence in a draft is one of three things, and the margin says which. Hover a sentence in the sample to see what stands behind it.
- From your sources. Linked to the file and page it came from. Click the note and the source opens at that spot.
- Proposed by the tool. Wording QuoteNext wrote without a source. Marked purple until you accept or remove it. Proposed text never reaches an export on its own.
- A question for you. Anything it could not settle. A number or a spec with no source behind it asks you to keep or remove it, every time.
We propose a two-station leak test cell for the valve body line, replacing the manual dunk tank with a pressure-decay fixture. The line runs two shifts, five days a week. We would mount the fixture on a hinged frame so the seals can be changed from the aisle side. Each station holds a valve body up to 14 inches long.
Deposit with purchase order; balance on factory acceptance.
"the dunk tank is killing us, want pressure decay this time, two stations"
"we're running it two shifts M–F"
Your customers' data stays yours.
Private by design.
Reading, editing and browsing sources never touch a model. A drafting pass sends only what it needs, with zero data retention, on a key you own and can revoke. Your customers' drawings are not stored or trained on.
Everything in one place.
Every quote, every source file as you received it, every export, and a log of what happened. Today that is one folder on your Windows PC, backed up with one button. Sources and exports are never deleted or overwritten.
Spending you set once.
A cap per quote and a cap per month. Below a threshold you choose, cost is never mentioned. Above it, QuoteNext says what a pass may cost before it runs. Most quotes draft for a few dollars.
Revisions you can stand behind.
Exporting freezes a revision for good, and the next change starts a new one. Line any two up and see exactly what was added, removed or changed since the customer last saw it.
Set up around your business, not a generic template.
QuoteNext ships with a pack built for you: your section order and numbering, your boilerplate, your bid sheet layout, your milestone schedules, your letterhead and your voice. Drop a few past proposals in during setup and drafts follow their wording from day one.
Need it tailored further to how you quote? Get in touch.
- Templateyour sections, in your order, with your numbering
- Boilerplatewarranty, general conditions, standard terms, closing, acceptance
- Bid sheetyour own calculation sheet layout, read as is, hidden helper rows ignored
- Schedulesthe deposit and acceptance milestones you actually use, chosen per quote
- Voicehow you write: person, tense, hedging, and the words you never use
- Examplesyour past proposals, kept as style, never copied
How much of your week goes to writing quotes?
We write about quotes a month, and each one takes about hours to write.
That is 48 hours a month spent writing, about 6 working days. QuoteNext gives most of it back to engineering.
Reviewing a QuoteNext draft takes about an hour. Your numbers will differ; tell us yours and we will say how QuoteNext would fit.